Feature Overview and Requirements

The Self-Registration feature allows students to create their own user accounts. This option relieves portal administrators of manually entering large numbers of users into the system.

This document explains how typical user Self-Registration works. It also provides instructions for LMS administrators who want to customize the registration form, configure their portals to require registration approval or disable the feature altogether.

New User Self Registration

Prospective LMS users must be provided a URL to either their company’s portal Login page or a direct URL to the registration page itself.

• To get to the Registration page directly, insert your portal code into this URL to replace the red example portal code. Provide this URL to your users. An example of a URL that includes the company’s portal code: https://lms.latitudelearning.com/home/registration.aspx?sCode=ABCLEARNING
• To use the LMS Login Page as the entry point to self-registration, provide your users this URL: https://lms.latitudelearning.com/home/asp_main.aspx?sCode=ABCLEARNING

The user must complete the registration form and click Submit to create a new account. The student must provide a valid email address, a unique username, and a password that meets system requirements and check “I’m not a robot” under the Security and Preferences Section. NOTE: Email may be used as a unique username. 

The self registration process uses Default Position and Default Location assignments defined in the Site Management > LMS Information page to create a new User Account and Profile. As with all Add User processes, the new user is automatically assigned the Student role.

The standard self registration feature accepts all submissions, provides new users instant access to the LMS, and sends Username and Password credentials via email.

Require Approval to Monitor and Manage Self Registration Requests

Some administrators prefer to monitor self registration requests to avoid unrestricted access or prevent too many users from joining their LMS. Portal Administrators can use Site Management > LMS Information to update the flag that determines if new user registrations require approval.

With this option enabled, new users will see the following message upon submitting their registration form: “Thank you for registering. Your registration is pending approval. You will be notified by email once it is approved.”

The LMS also automatically emails the appropriate manager, notifying him or her of the user access request. Administrators must then log in and process these requests by selecting Approvals from the Administration Menu, the Navigation Menu, or the My Team – Approvals page.

Clicking on the Registration Details icon will open the “Edit Profile” slide-in. From here, you can select Approve, Deny, or No Action. In addition, you can make edits to the user’s Primary or Alternate Position and/or Role.