If you are new to LatitudeLearning LMS or considering our service, it is important for you to know what your options are for adding and maintaining the learners in your portal. Here are the primary ways available to do so.
The most basic option for adding users to your LMS is to manually add them individually. This is an option available to Portal Administrators by default and can be delegated to Administrators or Location Administrators by enabling the [insert link to Manage Users] function.
This is an ideal method for smaller portals with fewer users and for portals that rely on User Imports but need to make occasional user additions or higher level profile additions. If users are being maintained by HRIS integration for their student level profiles, manual changes would be overwritten by every feed. If the feed does not create company, business unit, or division level profiles, however, there would be no danger of data overwriting manual additions at those higher level profiles, for instance, to make a new Portal Administrator at the company level.
User self-registration is an option that can be enabled by Latitude for free upon request. It is also possible to require approval of self-registration requests. Once activated, a link becomes available on the standard LMS login page that directs prospective users to a form that contains key information needed to start a new user account. Upon submission in approval-required portals, administrators are notified via email or internal messaging that approvals await them. Upon approval, the user is active and can begin taking training.
The self-registration form contains a portal administrator-managed HTML block that can explain specifics of how to complete the form. The form is also customizable through a request to Latitude, who can add additional fields, populate form drop-downs, and make other changes.
Customers employing Self-Registration are often those whose training is offered to individuals outside their organization, instead of, or in addition to their own employees.
To load large quantities of user data in a batch, Latitude offers a simple User Import process using a standard .CSV form. After populating the form with valid data, the Portal Administrator uploads the file with a single temporary password associated with all the imported users. When the import is processed, the administrator receives a notification of success or failure. Successful loads create a User Group of the imported users. This allows the administrator to send an Announcement to the user group members, telling them about their new accounts and the temporary password, which must be changed during first login.
The import process itself does not trigger messages to the users. This is because during implementations, many customers employ the User Import to prepare for going live, but they are not ready to have users aware of their accounts and attempting to log in.
LatitudeLearning LMS has APIs available to integrate with a customer’s Human Resources systems for automated user account maintenance.
They also have the ability to help customers set up Single Sign-On access from 3rd party applications.
You can learn more about these options and get pricing by speaking with your Account Representative or by contacting our Sales team.